Thursday, 28 January 2016

Office Manager at the British Deputy High Commission

00:38

The British High Commission is an equal opportunity employer and seeks to deliver highest possible standards of service by selecting experienced and professional staff to fill the position below:

Job Title: Office Manager - National Crime Agency CSSF Joint Border Task Force 

Vacancy Notice No.: 01/16 LOS
Location: Lagos
Grade: B3
Position type: 1 Year Fixed Term Contract

Job Summary
  • Due to the nature of the role it is necessary that any applicant be security cleared to confidential status, or demonstrate that they can easily obtain such clearance.
  • Clearance is most easily obtained by UK nationals with at least 3 years residence in the past 10 years in the UK, USA, Australia, Canada or New Zealand.
  • Nationals of the latter four countries may also be able to get clearance. Candidates must have a traceable history over the last 5 years.
Main Purpose of Job
  • The main function of this post is to act as the Office Manager, providing administrative support to the National Crime Agency-led CSSF Joint Border Task Force (JBTF) project team, based in the British Deputy High Commission in Lagos. This is a multi-agency team consisting of officers from the NCA, UK Border Force, RALON and local engaged staff.
  • The successful candidate will demonstrate the ability to work effectively within a team.
Key Responsibilities
  • Maintain and update accurate financial records in support of the management of a multi million pound annual budget;
  • Provide administrative support to the JBTF Project Team;
  • Complete other corporate records in a timely and accurate manner;
  • Handle intelligence in accordance with NCA policies and operating procedures
  • Manage staff - A2 Project Support Assistant
Roles and responsibilities
  • Develop a thorough understanding of FCO and NCA budget management and procurement processes;
  • Maintain and update accurate financial records in support of FCO and NCA budget management and procurement processes.
  • Co-ordinate and deliver effective administrative support to the JBTF Project Team. This may include booking flights and accommodation and providing to logistical support to training events, workshops and conferences.
  • Maintain accurate records in relation to incoming and outgoing intelligence reports including quality assurance to ensure compliance with NCA policies and operating procedures.
  • Liaison with other NCA offices, law enforcement partners and private industry in person and in writing, collating information and preparing reports
  • Maintain and update CSSF Project Asset Register (including management of vehicle fleet).
  • Timely completion of own performance records as well as that of those managed.
  • Performing ad hoc duties identified as commensurate to the role.
Other skills / Experience / Qualifications

Essential on arrival:
  • Excellent oral and written communication skills.
  • Good working knowledge of MS Outlook, Word and Excel.
  • Excellent organisational skills and ability to prioritise workload effectively.
  • Able to obtain UK security clearance
Desirable:
  • Understanding of FCO procurement and financial processes.
Key Competences required:
  • Competence 1:Making Effective Decisions
  • Competence 2:Delivering a Quality Service
  • Competence 3: Delivering at Pace
  • Competence 4: Collaborating and Partnering
Language requirements:
  • Language: English
  • Level of language required: Fluent written and spoken
Remuneration
N 458,509 per Month, 

Application Closing Date
1st February, 2016

Method of Application
Interested and qualified candidates should submit covering letter (2 pages maximum) stating why they are a suitable candidate for the position, giving brief examples of how they have applied the above competencies in a previous role, along with a copy of their CV, Via email to: Recruitment.Africa4@fco.gov.uk

Internal applicants should also submit the above, with a copy of their last appraisal to the same email address.

All candidates: Please quote in the subject line, of your email, the Vacancy Notice No: 01/16 LOS and position you are applying for.

Internal candidates, and spouses of diplomatic officers: Please quote in the subject line, of your email, the Vacancy Notice No: 01/16 LOS and position you are applying for, and also indicate that you are an internal candidate, or spouse of a diplomatic officer.

Note
  • All applicants must be legally able to work in Nigeria with the correct visa/status or work permit.
  • The British High Commission in Abuja is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.
  • Staff members recruited locally by the British High Commission in Abuja are subject to Terms and Conditions of Service according to local Nigerian employment law.
  • Spouses/registered partners of UK Based Staff, are able to work within the BHC/BCG but their salary will be abated at the appropriate tax rates.
  • Reference checking and security clearances will be conducted.
  • If you have not heard from us 3 weeks after the closing date, please consider your application unsuccessful. Note: Any questions you may have about this position will only be answered during interview, should you be invited.
  • Only electronic applications sent via email will be accepted.