Friday, 12 February 2016

Administrative Assistant (DDM) at the World Health Organization (WHO)

World Health Organization (WHO) is the directing and coordinating authority for health within the United Nations system. It is responsible for providing leadership on global health matters, shaping the health research agenda, setting norms and standards, articulating evidence-based policy options, providing technical support to countries and monitoring and assessing health trends.

We are recruiting to fill the position of:

Job Title: Administrative Assistant (DDM)

Grade: G6
Contract type: Fixed-term Appointment
Location: Abuja
Vacancy Notice No: AFRO/16/FT103
Duration of contract: One (01) Year
Organization Unit: AFRO Africa Regional Office (AF/RGO) / AF/IVE Immunization, Vaccines and Emergencies (AF/IVE)

Objectives of the Programme
The Budget and Finance Unit provides budget and finance management services to WHO Nigeria programmes and administration, as well as support the management of financial assets of the organization in the WCO.

The work and scope include awards management, Imprest and other accounts management, treasury, expenditure management, and quality assurance activities.

Description of Duties

Under the general supervision of the Operations Officer and direct supervision of the Budget and Finance Officer, the incumbent performs a variety of specialized tasks related to the Direct Disbursement Mechanism (DDM):
  • Provide support to the Direct Disbursement Mechanism in planning, monitoring and evaluating the campaign funds management system;
  • Participate in preparation of operational budget for payments to SIAs personnel;
  • Assist in generation of funds allocation proposals and initiation of financial committal documents in line with established rules and available management tools;
  • Verify programme documents and reports from WHO field offices and other partners;
  • Support in the preparation of project updates and submit activity reports regularly;
  • Participate in the regular review and update of the payment guidelines and operating procedures
  • Provide sound advice and support to the central team and field offices based on the payment guidelines and established procedures
  • Assist in providing finance and administrative support for the office when required
  • Performs any other relevant duties
Required Qualification
Essential Education:
  • Completion of secondary education, supplemented by technical training or university Degree in Administration and Finance from a recognized institution
  • Good knowledge of computerized accounting systems and budgets or ERPs.
Verification of Educational qualifications:
  • "In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position.
  • WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO).
  • The list can be accessed through the link: Some professional certificates may not appear in the WHED and these will be reviewed individually".
  • A good understanding of the programme requirements and large scale disbursements to several beneficiaries including the logistic requirement for such payments.
  • A good knowledge of the workings of the bank and banking environment in Nigeria is important.
  • Essential:- At least 8 years of experience in accounting and/or administrative work.
  • Desirable:- Experience in working with bilateral or multilateral organisation in the country is an advantage
Additional Information:
  • WHO offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), dependency benefits, pension plan, health insurance scheme, and 30 days annual leave.
  • Annual salary: (Net of tax) at single rate.
Application Closing Date
2nd March, 2016.

How to Apply
Interested and qualified candidate should:
Click here to apply online