Wednesday, 2 March 2016

Administrative Assistants at AS Operations West Africa Limited

07:13
AS Operations West Africa Ltd. (ASO) is a Nigeria-registered subsidiary of Adam Smith International (ASI). ASO provides operational support to three DFID-funded projects in Nigeria, i.e. NIAF, GEMS and ENABLE. Operational services include IT and Communications; Residential and Hotel Accommodations; Administrative Support; Domestic Ground and Air Transportation; International Travel and Protocol; and, Security Services.

We are recruiting to fill the position below: 

Job Title: Administrative Assistant
Position: 0104
Location: Abuja

Job Summary
  • Based in Abuja, this position works within the Management Section of a mid-sized operational services company. Among our clients is a leading international advisory firm that works throughout the world to help reform and improve economies and institutions
  • This mid-level administrative position provides support to management by carrying-out a coordinating role that ensures office operations are timely and are performed in an effective and efficient manner.
Responsibilities
  • Tracking and prioritizing all incoming emails;
  • Addressing telephone and email enquiries;
  • Creating and maintaining filing systems;
  • Maintaining and tracking budgets;
  • Scheduling and attending meetings, creating agendas and taking minutes;
  • Keeping diaries and arranging appointments; and
  • Other related duties.
Knowledge, Skills and Abilities
  • Excellent organizational skills;
  • Excellent customer service skills;
  • Excellent problem solving skills;
  • Attention to detail;
  • The ability to plan your own work, work on your own initiative and meet deadlines;
  • The ability to manage pressure and conflicting demands and prioritize tasks and workload;
  • Above-average oral and written communication skills in English;
  • Average oral communication skills in Hausa and Igbo;
  • Tact, discretion and respect for confidentiality at all times;
  • A pleasant, confident telephone manner;
  • Reliability and honesty;
  • Above-average knowledge of MS Office including Excel, PowerPoint and Word;
  • Excellent research and presentation skills.
Education and Experience
  • A first level Degree in Business Administration or Public Administration;
  • Previous work experience in an administrative or secretarial role is required;
  • Extensive experience with the use of Excel, Word and PowerPoint.
Remuneration
Salary is based on an established, posted pay scale. This position is classified as an Administrative Services Level 6.

Application Closing Date
25th March, 2016 at 1600hrs (WAT) 

How to Apply

Interested and qualified application package should include:
  • A cover letter detailing how you meet the Education and Experience requirements;
  • Your CV; and
  • Contact details for three recent work-related referees
Email your application package to: gm@asoperations.com "Administrative Assistant" in the email subject line

Note:

  • Only applicants who meet the Education and Experience requirements will be contacted. If you do not meet these, you need not apply.
  • Applications received after the closing date above will not be considered.